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Constitution & Bylaws

St. Joseph Parish
Pastoral Council Constitution
Waupun, Wisconsin

MISSION STATEMENT

To Grow in the Love of Christ and Witness to the Gospel

Article I: NAME

The name of this organization shall be the Pastoral Council of St. Joseph's Parish of Waupun, hereinafter referred to as the Council.

Article II: PURPOSES

Section 1: The Council shall nurture unity among the parish membership through leadership, prayer, service and pastoral action by sharing its spiritual gifts and talents.

Section 2: The Council, after prayerful deliberation, shall be involved in planning, developing, financing, and maintaining the spiritual life and mission of the parish with a vision for the future and a basis in stewardship of time, talent and treasure.

Section 3: The Council engages in pastoral planning which considers the needs of its parishioners, in cooperation with the parishes in District 7 of the Archdiocese of Milwaukee and of the world Church community.

Article III: SCOPE

Section 1: The Council shall be the planning, consultative and policy formulating body in all matters of parish life, including but not limited to spiritual, educational, social and financial concerns, except to the extent limited by faith and morals, church of civil law or archdiocesan policy/norms.

Section 2: In any case where any member of the Council interprets an action of the Council or any of its committees to be outside the limits set forth in, Section 1, that member shall present such interpretation no later than the next meeting of the Council and ask for reconsideration. Pending consideration, the effect of the action shall be suspended.

Section 3: In any case where reconsideration had failed to resolve the matter, any Council member may then take the matter to the Office of the Archbishop or one appointed by him, for clarification or arbitration. Any decision resulting from such an appeal shall be final. In the meantime, the effect of the action shall remain suspended.

Article IV: MEMBERSHIP

Section 1: The Council shall be comprised of 9 at-large members, all of whom must be baptized, practicing Catholics, at least 18 years old, registered members of the parish and participants in the parish worship life (especially Mass and the sacraments). In addition, any youth, age 14-17years old, may represent the youth of the parish. The requirements shall be the youth must be baptized, practicing Catholic, a member of the parish and a participant in the parish worship life.

Section 2: The Council shall also have the following ex-officio members: pastor and the two lay trustees. All ex-officio members participate fully and equally in all Council decisions.

Section 3: The 9 at-large members shall be selected from and by the membership of the parish. The two lay trustees shall be appointed by the pastor. Paid pastoral staff members, other than the pastor, are ineligible to be on the Council.

Section 4: The term for at-larger members shall be three (3) years and shall be limited to two (2) consecutive terms. The term for lay trustees shall be two (2) years and shall be limited to two (2) consecutive terms.

Article V: OFFICERS

Section 1: The officers of the Council will be a chairperson, a vice-chairperson and a secretary. They shall be selected by and from the new Council at the New Business portion of the transition meeting and serve for a one-year term beginning with their selection. Ex-officio members of the Council are ineligible to serve a Council officers or Council standing committee chairpersons.

Section 2: The Council chairperson shall serve as the parish representative to the Archdiocesan Pastoral Council District assembly. The Council vice-chairperson or secretary may be delegated to perform this function.

Article VI: MEETINGS

Section 1: Pastoral Council meetings shall be held on a regular basis, no fewer than 6 times each year.

Section 2: The agenda shall be developed in advance of the meeting by the pastor and the officers. The agenda should include prayer, pastors comments, Finance Council update, ongoing items new items and reports from committees. Parishioners may submit agenda items for consideration to the executive committee.

Section 3: The Council meetings are open to members of the parish who are welcome to attend as observers. Advance notice of the time and place of the meetings shall be published in the parish bulletin. The Council may invite observers to participate in the discussion of certain agenda items.

Section 4: A special meeting may be called by the pastor, chairperson or a quorum to address a single, urgent matter. A quorum consists of a majority of members. The meeting is presided over by the pastor, facilitated by the chairperson, and the minutes are recorded.

Article VII: RELATIONSHIP OF PASTOR TO COUNCIL

Section 1: The pastor serves as the Council president. He presides at the Council by:

a. Attending all Council meetings.

b. Making certain that the scope of the Council's concerns reflects the entire mission of the Church.

c. Enabling the Council to build a community of faith and an atmosphere of trust among Council members.

d. Making certain that Council members have adequate training.

e. Assisting in formulating the Council agenda.

f. Sharing in the dialogue that leads to the formulation of policy.

g. Serving as chief administrative officer of the parish.

h. Executing the policies formulated by the Council.

i. Consulting with the Council before requesting a proxy from the archbishop. The consensus of the Council shall be represented in the request for proxy.

Section 2: If the pastor judges that a decision of the Council is contrary to Church teaching or discipline, or violates an Archdiocesan norm, the pastor may withhold implementation, giving to the Council the reasons. In such case the Council may appeal to the Office of the Archbishop or one appointed by him for clarification or arbitration. Any decision resulting from such an appeal shall be final. In the meantime, the action shall remain suspended.

Section 3: The pastor does not chair Council meetings.

Article VIII: MANNER OF OPERATION

Section 1: The Council's manner of operation shall be communal discernment, which leads to consensus. This is a process that includes prayerful reflection, gathering of information, dialogue and sharing of conclusions. The usual method of reaching decisions shall be consensus. If this is not possible, then majority vote rules.

Article IX: RELATIONSHIP TO FINANCE COUNCIL

Section 1: One of the Finance Council representatives from the Pastoral Council provides an update on activity to the Pastoral Council at its regular meetings.

Section 2: The Pastoral Council, in conjunction with its standing committees participates with the Finance Council in the annual parish budget process for ministries and operations.

Section 3: The Finance Council collaborates with the standing committees of the Pastoral Council in its gathering of information and communication of financial matters. The Council may request a committee chairperson or a staff member to prepare a study or to attend a meeting as a resource.

Article X: STANDING COMMITTEES

Section 1: The parish shall have the following common standing committees accountable to the Council:

  • Christian Formation

  • Prayer and Worship

  • Human Concerns

  • Stewardship

Section 2: The Council may establish ad hoc and subcommittees as needed.

Section 3: The Council shall select from its at-large members a liaison to each of its standing committees at the annual transition meeting following the selection of new officers. Liaisons shall serve for a one-ear term beginning with the conclusion of the transition meeting. Ex-officio members of the Council are ineligible to serve as liaisons.

Article XI: AMENDMENTS

This constitution may be amended at any regular or special meeting by consensus or a two-thirds vote of the Council and therafter by approval of a majority of the parishioners participating in the parish approval process.

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St. Joseph Pastoral Council Bylaws
Waupun, Wisconsin

Article I: NOMINATION AND SELECTION OF NEW MEMBERS

Section 1: At each annual selection, one-third of the members shall be selected for a term of three years to fill the vacancies caused by the members whose terms are due to expire.

Section 2: Parish employees and their immediate family members are ineligible to serve on the Council. Husband and wife, siblings or parent and child may not serve together on the Parish Pastoral and Finance Councils.

Section 3: A Selection Committee should be appointed by the chairperson after consultation with the Council to manage all aspects of the nomination and selection process including: education of parishioners, nomination, notification of nominees, nominee orientation session, slate of nominees, and facilitation of the selection process.

Section 4: The selection of new members of the Council shall be by discernment or election.

Section 5: For the selection of a youth representative, a similar nomination and selection process should be followed.

Articles II: RESIGNATIONS AND VACANCIES

Section 1: Any member of the Council may resign by filing a written resignation with the pastor, with a copy to the chairperson.

Section 2: At any meeting of the Council, any at-large member may be removed for good cause by consensus or by an affirmative vote of three-fourths of the Council. Any member whose removal has been proposed shall be given an opportunity to be heard at the meeting. Good cause includes missing two consecutive meetings without good reason, physical or mental incapacity, or failure to perform duties as a Council member.

Section 3: A vacancy among the at-large members shall be filled by one appointed to serve the remainder of the term. The chairperson will make appointment, with approval of the Council. Consideration should be given to previous nominees.

Article III: OFFICERS

Section 1: The pastor is the president of the Pastoral Council. The pastor presides at the Council by:

a. Attending all Council meetings

b. Making certain that the scope of the Council's concerns reflects the entire mission of the Church.

c. Enabling the Council to build a community of faith and an atmosphere of trust among Council members.

d. Insuring that Pastoral Council members have adequate training.

e. Assisting in formulating the Council agenda.

f. Sharing in the dialogue which leads to Council recommendations.

g. Serving as chief administrative officer of the parish.

h. Implementing the recommendations formulated by the Council.

i. Consulting with the Council before requesting a proxy from the archbishop. The consensus of the Council shall be represented in the request for proxy.

Section 2: The chairperson moderates the meetings of the Pastoral Council by:

a. Knowing the tasks and responsibilities of the Council.

b. Organizing/coordinating the activities and work of the Council.

c. Preparing the meeting agendas in consultation with the executive committee and submitting the agenda to Council members at least 3 days before the meeting.

d. Providing for ongoing formation/education of Council members.

e. Facilitating Council meetings by helping the members work together, participate fully in discussions, and make decisions through consensus.

f. Monitoring implementation of all Council recommendations and decisions.

g. Insuring that a Council budget is established and monitored.

h. Serving as an ex officio member of all standing commissions and ad hoc committees of the Council.

i. Serving as the parish representative to the district assemblies of the Archdiocesan Pastoral Council or designating someone after consultation with the Council.

j. Orienting a new chairperson to the role and transferring Council materials.

k. Performing duties consistent with the office as the Council may direct.

Section 3: The vice-chair or chair-elect serves the Pastoral Council by:

a. Conducting meetings in the absence of the chairperson.

b. Becoming chairperson in the event of vacancy and, as chair-elect, assuming the office of chairperson upon completion of the current chair's term.

c. Performing duties consistent with the office as the chairperson or the Council may direct.

Section 4: The secretary serves the Pastoral Council by:

a. Recording the minutes of the meetings or overseeing the minutes if a non-member compiles them and making the minutes available to Council, commission/committee members and parishioners.

b. Taking attendance at meetings and recording any absences.

c. Maintaining the official list of Council and commission/committee members which includes their terms and contact information.

d. Assisting the parish web administrator to keep the archdiocesan registry on the extranet current whenever a change in membership occurs.

e. Performing duties consistent with the office as the chairperson or Council may direct.

Article IV: MEETINGS

Section 1: Pastoral Council meetings shall be held on a regular basis, no fewer than six times each year.

Section 2: The agenda shall be developed in advance of the meeting by the pastor and the officers. The agenda should include prayer, pastor's comments, Finance Council update, ongoing items, new items and reports from committees. Parishioners may submit agenda items for consideration to the executive committee.

Section 3: The Council meetings are open to members of the parish who are welcome to attend as observers. Advance notice of the time and place of the meetings shall be published in the parish bulletin. The Council may invite observers to participate in the discussion of certain agenda items.

Section 4: A special meeting may be called by the pastor, chairperson or a quorum to address a single, urgent matter. A quorum consists of a majority of members. The meeting is presided over by the pastor, facilitated by the chairperson, and the minutes are recorded.

Article V: COMMITTEES

Section 1: Purpose: Each committee implements the Council's priorities and goals in its own area of responsibility in the collaborative spirit of working together to accomplish the parish stated mission. All committee work leads to building a faith community, proclaiming the Word of God, calling people to prayer, and motivating people to serve others.

Section 2: Scope: All committees are accountable to the Council. Committees make decisions in their areas of responsibility following the principle of subsidiarity, making decisions at the most appropriate level in the parish committees structure.

Section 3: Functions: The basic functions of each Council standing committee are to:

a) Identify needs of the parish within its areas of responsibility and in keeping with the parish mission.

b) Establish priorities among the needs and communicate how these needs can realistically be addressed and where inter-committee collaboration might be effective.

c) Formulate long-range and short-term goals and objectives.

d) Research and investigate options to implement goals.

e) Submit the proposed programs to the Council for support.

f) Maintain communication with the parish concerning programs, encouraging active support and involvement.

g) Maintain communication with the respective archdiocesan offices and agencies for guidelines and resources.

h) Provide on-going formation of committee members in it's areas of responsibility through workshops, study, spiritual formation, etc.

i) Determine budget priorities in the areas of the committee's responsibility and make recommendations to the Council through the Finance Council.

j) Periodically evaluate existing programs and activities.

k) Provide the Council with regular oral or written reports of the work of their Committees.

Section 4: Descriptions: The descriptions of the standing committees of the Council are:

a) Prayer and Worship: This committee nourishes and gives direction to the liturgical aspect of parish life. The members provide opportunities for parishioners to deepen their faith through a variety of prayer experiences and liturgical celebrations. They identify the spiritual needs of the parishioners and maintain an on-going program of education and training for liturgical ministers.

b) Christian Formation: This committee promotes and develops opportunities for lifelong faith formation aimed at personal conversion and growth in faith. The members collaborate with the pastor and staff in this area of mission on programs of evangelization and catechesis. The committee may have committees, such as evangelization, child ministry, youth ministry, young adult ministry, adult and family ministry and vocations.

c) Human Concerns: This committee discerns and responds to the needs of persons in the parish, the wider community and the world by identifying resources to meet their meeds and enlisting the active cooperation of parishioners. The members collaborate with the pastor, staff and other organizations and agencies in service, advocacy, justice education and empowerment of people. The committee may have committees such as pro-life, meal program and food pantry.

d) Stewardship: This committee educates and promotes the giftedness of all parishioners and the responsibility of disciples to steward all resources. The members collaborate with the pastor and staff to develop strategies and practices which invite all parishioners and the parish organization itself to share time, talent and treasure. The committee may have committees such as new member, welcome and volunteer opportunities.

Section 5: Committee Officers: The chairperson of each Committee shall be discerned by and from the committee members based on competence, leadership ability and knowledge of the committee's area of ministry. Their term of office for the chairperson is one year. Other officers determined by the committee e.g. secretary, are selected in a similar manner. Neither an employee of the parish nor an ex officio member of the Council shall be eligible to be an officer.

Article VI: AMENDMENTS TO THE BYLAWS

The Council may amend the bylaws by consensus or a two-thirds vote of the members at two consecutive meetings of the Council.